Privacy Policy
Eyre Accounting Services is committed to treating the personal information we collect in accordance with the Australian Privacy Principles in the Privacy Act 1988 (Cth) (Privacy Act). This policy sets out how Eyre Accounting Services handles personal information.
This privacy policy does not apply to personal information collected by Eyre Accounting Services that is exempted under the Privacy Act, for example employee records.
Our privacy policy will be reviewed regularly to take account of changes in legislation, technology, and our operations and practices. We aim to ensure the policy is appropriate to the changing environment. We will inform you of any changes we make to this privacy policy as necessary.
Our privacy policy is based on openness about how we use and protect your information.
Requesting a copy of Eyre Accounting Services Privacy Policy:
Our privacy policy is available by following links to the policy on our website. However, on request, we may be able to provide you with a copy of the policy in an alternate format. If you have any enquiries or would like to make a request for a copy of the policy, please contact our Privacy Officer (refer to contact details below).
1. Purposes for which Eyre Accounting Services collects, holds, uses and discloses personal information:
We only collect, hold, use and disclose personal information which is reasonably necessary to ensure that we can provide you with the products and services that are appropriate to your needs. We will outline to you when you engage our services the purposes for which we will collect, hold, use and disclose your personal information.
2. Kinds of personal information Eyre Accounting Services collects:
Due to the nature of the products and services we provide, and the requirements of legislation and regulations, we ask for a range of personal information from our customers.
The types of personal information we may collect can include details such as:
It may be necessary in some circumstances for Eyre Accounting Services to collect sensitive information about you to provide specific services. The types of sensitive information we may collect include:
You have a right to refuse to provide us with your personal information or to anonymity or the use of a pseudonym. However, if you do refuse to provide such information, or request the use of anonymity or a pseudonym we may be unable to complete or fulfil the purpose for which such information was collected, including providing you or our clients with the services we were engaged to perform.
3. Collection, holding, using and disclosing of personal information:
(a) Collection – General:
When we collect, hold, use and disclose personal or sensitive information it must be done through lawful and fair means. Consent must be obtained to collect, hold, use and disclose personal information. We are not required to obtain your consent to collect, hold, use of disclose your personal or sensitive information if the collection is required or authorised by or under an Australian law or a court/tribunal order. There are other exceptions to the requirement of obtaining your consent in accordance with the Australian Privacy Principles. If you would like more information on these requirements, please contact our Privacy Officer.
(b) Methods of collection:
Eyre Accounting Services use a variety of formats for the collection of personal and sensitive information. These include:
In every circumstance we will attempt to obtain such personal and sensitive information directly from you. If that is unreasonable or impracticable, we will attempt to obtain such information from other sources in accordance with Clause 3(a) above.
(c) Collection of someone else’s personal information:
You should only provide us with someone else’s personal information where you have their express consent to do so, and it is for the purpose of us providing services to you. Matters in this policy should be communicated to any person whose information you collect and provide to us. In providing such information you agree that you have obtained the relevant consent and are authorised to do so.
(d) AI Tools
Eyre Accounting Services may use artificial intelligence (AI) software and tools in supporting our processes. These may include automating workflows and business processes, summarising notes, assisting with communications, recording and transcribing meetings. We are committed to using AI responsibly and in compliance with applicable laws and regulations. Where required, we will provide you with notice of AI use and any relevant choices regarding your data.
Recordings and transcripts may be used as a record of the meeting and for internal references. At the commencement of the meeting, participants will be informed of the meeting being recorded and/or transcribed. If you do not consent to the recording and/or transcription of the meeting, you may not be able to participate in the meeting.
Unsolicited personal information:
There may be circumstances where we are provided with personal information which we did not actively seek. An example may be misdirected mail, or an excess of documents provided to us by clients.
In such situations, our staff will make a determination on whether we could have obtained the information lawfully in accordance with the APPs. If the information was not lawfully obtained it will be destroyed or de-identified. We will try to notify the relevant person, whose information has been mistakenly received, if this situation arises.
4. Security of personal information
Safeguarding the privacy of your information is important to us. We hold personal information in a combination of secure computer storage facilities and paper basedfiles and take steps to protect the personal information we hold from misuse, loss, interference, unauthorised access, modification or disclosure.
Eyre Accounting Services trains its employees carefully on handling personal information and confidentiality of such information.
Once we have no purpose for holding your personal information, we will take all reasonable steps to destroy or de-identify the information.
5. Disclosure of personal information overseas and sharing personal information amongst and within the team
(a) Disclosure overseas:
Eyre Accounting may utilise some service providers overseas to process data and help deliver services to you. We may disclose your personal information to these providers from time to time. Such overseas disclosure would be to United States of America, Hong Kong, India, the Philippines or another country as advised. When required, your personal information will only be disclosed to an overseas person or business in the following circumstances:
On collection of your personal information, we will inform you whether it is likely we will disclose the information to an overseas recipient and, if so, where those recipients are likely to be located.
(b) Disclosure to third party service providers.
Eyre Accounting Services utilises third party providers (such as IT providers and market researchers) for its business and to deliver services to you. It may be necessary for us to disclose non-sensitive personal information to these providers from time to time. Such disclosure will be in accordance with this Privacy Policy and the APPs.
6. Privacy on our websites
The Eyre Accounting Services website uses Google Analytics or other third party software to analyse aggregate user behaviour. Google Analytics and such other software uses first party cookies, which are text files placed on your computer for the purpose of anonymously identifying your session. These cookies are not used to grant Eyre Accounting Services access to your personally identifiable information. Non-identifiable information (such as the pages you visit) may be tracked. By directing your browser to delete your cookies, this data will be erased. For more information about Google Analytics, please follow the links provided on our website.
The information is collected using first party cookies, meaning that only Eyre Accounting Services can access your information. Your information may be aggregated with information from other users for the purpose of improving our website and offerings. We will not associate any data gathered from our website with any personally identifiable information, unless you explicitly submit that information (e.g. your email address) via our online information form.
Any links to third party websites on Eyre Accounting Services website are not covered by our privacy policy.
7. Direct marketing
Eyre Accounting Services may engage in direct marketing to you from time to time.
When required, your personal information will only be used or disclosed for direct marketing where the information is not sensitive information, is collected directly from you and there is an easy means to opt out of such marketing (and such an opt out request has not been made) in the following circumstances:
If you do not wish to receive these materials, please contact our staff.
8. Access to personal information
You have the right to access any personal information regarding you that Eyre Accounting Services holds. This is subject to some limited exceptions, which the Privacy Officer can provide further information on.
Such requests should be made in writing. We will acknowledge your request within 14 days and respond to it within a reasonable time.
Eyre Accounting Services may charge a fee only to cover the cost of locating, retrieving, reviewing and copying any material requested. We will not charge any fee to make the request or to for us to give effect to the request.
9. Correction of personal information
Eyre Accounting Services endeavours to ensure that the personal information it holds is accurate and up-to-date.
You can make a request to correct the information by contacting us or by phoning or emailing us with your corrected information. In some limited circumstances your request may be refused or partially refused.
10. Procedure if your request to access or correct is refused
There may be limited circumstances where your request is refused or partially refused.
If this occurs, we will give you a written notice that sets out:
If your request to correct is refused you have the option of submitting a statement associated with your personal information.
11. How to make a complaint
If you consider that any action of Eyre Accounting Services breaches this policy or the Australian Privacy Principles, you can make a complaint. Once we have received your complaint, it will be assessed and acted upon within a reasonable time.
To make a complaint please contact our Privacy Officer. If you are not satisfied with our response to your complaint, you may contact the Office of the Privacy Commissioner.
